May 20 2024

Job Vacancy Specifications

Department: People Operations
Schedule: Full-Time
Location: Lagos – Nigeria
Mode: On site

About Sendbox

At Sendbox, our vision is to become the e-commerce operating system for African merchants and logistics. Our mission is to empower African merchants by giving them the opportunity to participate in e-commerce and fulfil every transaction with everyone, anywhere in the world.

We are building a strong, competitive workforce that believes in the vision and mission of Sendbox and are seeking out individuals with a drive for excellent service delivery. This role will afford you the opportunity to grow in the business and give you the chance to show otherwise dominant skills while adding value to our overall objectives.

Job Description

The Administration and Facilities Management Officer will act as the point of contact in providing and managing a broad range of services needed for the day-to-day activities in the organization for the company to operate efficiently. The individual will be responsible for the operation and maintenance of the office buildings, hubs and other properties.

Responsibilities

Oversee inventory management – Monitor and document inventory of office supplies, identifying needs for office and hubs, cleaning and stationery, purchase of new materials with attention to budgetary constraints.
Plan, direct and co-ordinate all administrative and facility services such as parking, cleaning, waste disposal, maintenance, and security services.
Plan best allocation and utilization of space and resources for the office and its premises.
Manage contractors and vendors’ relationships – Foster good relationships with vendors and contractors, negotiate prices, terms and conditions of service vendors, prepare and review vendors/contractors contracts and follow up to ensure compliance, verify that payments and invoicing match contract pricing, check and verify completed works by contractors and vendors
Conduct regular facilities/office inspections and document reports.
Oversee the payment of dues/subscriptions and renewals e.g. Internet, electricity bill etc.
Keep records and service history of all company’s equipment; generators, air-conditioners, pumping machines, etc.
Develop and implement cost reduction initiatives
Make arrangements to purchase diesel at the re-order level.
Manage and promptly attent to requests from all the hubs
Manage the Administrative Staff – Office Assistants, Security Personnel, etc.
Undertake other duties as assigned.

Requirements

Skills and Qualifications

Minimum of a bachelor’s degree in Facility Management, Estate Management, Engineering, Business Administration or other relevant fields
Relevant professional qualification will be an added advantage
Minimum of 2 years’ experience in Administration or Facility Management is required
Sound knowledge of Health, Safety and Environment (HSE) regulations.
Well-versed in facility management best practices
Proficiency in the use of MS applications including Word, Excel, and Outlook is required.
Good interpersonal skills
Financial aptitude and budgeting skills
Excellent verbal and written communication skills
High sense of responsibility, accountability and ethical standards.
Planning and organizational skills
Negotiation skills
Ability to think through process and procedures
People-management skills.
Reporting skills