Secretary/PA to MD & Senior Leadership Team* M/F at Spie Oil & Gas Services
Job Specifications:
- Reference: 2024-33229
- Job title: Secretary/PA to MD & Senior Leadership Team* M/F
- Location: Abuja
- Contract type: Temporary work contract
- Contractual hours: Full time
- Contract duration: TBC
- Minimum level of experience required: 6 years
- Required authorizations: Medical Certificate
- Languages: English (C-Professional working proficiency)
- Publication date: 29/02/2024
Company
As an international subsidiary of the SPIE group specializing in the energy sector, SPIE Oil & Gas Services has been working at the heart of energy production infrastructures for several decades, designing, installing, starting up and maintaining them, while ensuring the best possible conditions in terms of safety, costs, lead times and quality.
With over 4,300 employees of 64 different nationalities working in 22 countries in Europe, Africa, Asia-Pacific and the Middle East, SPIE Oil & Gas Services offers its customers from the oil, gas and renewable energy industries sustainable solutions in the following areas: well delivery & management, projects, engineering & construction, assessment & competency development, commissioning & start-up, operations, maintenance & asset integrity.
With around 48,000 employees and a strong local presence, SPIE achieved in 2022 consolidated revenues of €8.09 billion and consolidated EBITA of €511 million.
Job description
SPIE Services Nigeria Limited is currently looking for a Secretary/PA to MD & Senior Leadership Team to join its work force in Nigeria. His responsibilities shall include:
- Prepares letters, reports and memos.
- Answer telephone calls, take messages and respond to enquiries.
- Schedules appointments, maintain calendar, leave schedules.
- Make reservations for meetings.
- Distributes mail.
- Prepares materials for workshops, conferences, meetings, duplicates/collates.
- Maintain files and related records.
- Proofread and edits letters.
- Provide secretarial support to visiting SLT members and other Management staff.
- Orders, distributes, and keeps an inventory of supplies.
- Upload letters in DMEP.
- Ensure the timely preparation and transmittal of responses to correspondences for Government Relations Department.
- Responsible for organizing and managing complex travel and accommodation arrangements for the GM.
- Manages requisition of standard goods and stationery for the office.
- Responsible for interfacing with all the four (4) division in the COS Directorate.
- Provides Information System & Telecoms (IST) support for in and outbound personnel, IT supplies etc.
- Perform other duties assigned.
Requirements
Professional Skills:
- Knowledge and Experience of Relevant Software Applications – Spreadsheets, Word Processing, And Database Management.
- Knowledge of Administrative and Clerical Procedures.
- Knowledge of Business Principles.
- Proficient in Spelling, Punctuation, Grammar, and Other English Language Skills.
- Proven Experience of Producing Correspondence and Documents.
- Proven Experience in Information and Communication Management.
QUALIFICATIONS / EXPERIENCE REQUIRED
- Bachelors/HND Degree in Management Secretary, Humanities, or related discipline.
- 7 years post-graduate experience in relevant functions preferably secretarial experience.
- Good analytical and report writing skills, excellent interpersonal and problem-solving skills.
Method of Application
Deadline:
Not Specified
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